It is unquestionably beneficial for a project if the discrepancies in the contract documents are detected before the contract award (or most preferably during the tender period), and incorporate rectifications or corrective procedures into the contract. Even if it is found before the construction begins, timely notification to the contractor of such discrepancies will save the project of undue change orders leading to costs and delays. This will likely allow the owner to determine the best course of action to mitigate potential impacts to the contractor.
Almost every Conditions of Contract stipulates procedures to give notices. These contract notice requirements should also address stipulated time periods within which the notices are to be sent, and it specially is important for the owner to give response to these issues in time, in order to avoid extra expenses. It is the owner’s representatives’ responsibility to ensure that the owner responds in time at all times. Simple requests for information can become more expensive change orders and disrupt the project if left unaddressed. Larger issues should be prioritized and handled as efficiently and expeditiously as possible to mitigate disruption to the project. An experienced owner’s representative can prove valuable in effectively prioritizing and handling these issues. However, at no time should a contractor’s notice of discrepancy or request for information be left unanswered beyond the time limit outlined specified in the contract.