During contract document review times, it is important to make a log of all discrepancies and enter the importance of each as being ‘critical’, ‘important’, ‘high risk’, ‘medium risk’, ‘low risk, ‘trivial’ or similar quotes, against each discrepancy. This method will give the owner’s representatives to give priority to high risk or critical ones and address them at first. If there are known areas in which information is incomplete, planning in advance for handling this situation would definitely remove much costly change orders later. This may include when the information will be available; how the information will be incorporated into the documents; and what work-arounds will be required, if any. Also, consider options in the event the missing information is not available when planned. The foresight to plan and have contingency for known issues and discrepancies will mitigate the impact of not having the necessary information at the planned time, as well as prevent such issues from becoming more significant later in the project. If the contractor is aware of the missing information up front, as well as the plan for how the missing information will be handled, it reduces the potential for a contractor’s change order later in the project.

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